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Nov 10 – 15, 2019
Guangzhou SYSU Kaifeng Hotel
Asia/Shanghai timezone

Registration Instruction

Registration Instructions

Online registration opens from April 1 to Setempber 30, 2019. All participants must register and pay the appropriate fee, including invited speakers and chairpersons. Payment must be made before 24:00 UTC+8 on 31 August 2019 for early-registration discount.

Registration is required for admission to the workshop, which is granted only upon receipt of the registration fee. Delegates who have made late payments should bring a proof of payment to the workshop for registration check-in.

For Sponsors and exhibitors

As organizers of the next edition of the ARW 2019 workshop, we are willing to ask your Company whether you may be interested in sponsoring this event. Different sponsorship opportunities are offered.

Please contact the Local Organizing Committee for further information:  arw2019@ihep.ac.cn

All the exhibitors and sponsors must register and pay the appropriate fee.

Online registration will be available until 1 October 2019. After that, please register on-site. On-site registration will open at 14:00 on 10 November 2019. Every on-site registrant should pay the Late Registration Fee by CNY.

How to Register

First, you have to login to the IHEP Indico by using the IHEP SSO Account.

If you don't have an IHEP SSO Account:

Click on “Register an IHEP SSO account? Click here” and answer all questions.

Click on “Contact Person” for “Security Control” and type in arw2019@ihep.ac.cn as ”Contact persons email”.

Once you create the IHEP SSO Account, click on IHEP SSO Acct. in the “Login with a valid IHEP SSO Acct.”. “Login with Indico Local Account” is for people who has a Local Indico Account, and you cannot login by filling Username and Password of the IHEP SSO Account which you just created (it is a deception for most of us).

If you forget the password,  click on “Login with a valid IHEP SSO Acct.” Click on "Forgot your password?" and type in your e-mail address. They send you an e-mail in which they give you a link to reset the password. Important note: they may ask you a "strong" password (without passing their test of strongness, they may not accept your new password). Here "strong" means that you have to use symbols (such as #,@, etc) in your new password, though they do not say so explicitly.

On-site Registration Times



Sun., 10 Nov.


Mon., 11 Nov.


Tues., 12 Nov.


Wed., 13 Nov.


Thurs., 14 Nov.   


Registration Fee

Registration Fees

Full Delegate-Early Registration - before 31 August 2019

$600 USD / ¥4200 CNY

Full Delegate Late Registration – after 31 August 2019

$700 USD / ¥4800 CNY

Registration Fee includes

  • Entry to all sessions
  • Morning and afternoon coffee breaks
  • Lunches ( Monday to Thursday)
  • Attendance at Welcome Reception (10/11- Sunday)
  • Workshop Outing (13/11-Wednesday) including banquet dinner
  • Delegate Bag
  • Entry to Industrial Exhibition

For Accompanying Person

If you are accompanied, you are recommended to select the activities he/she would like to attend when you registering.

Social Events


Welcome Reception (10/11- Sunday)

$20 USD / ¥120 CNY

Lunches ( Monday to Thursday)

$110 USD / ¥750 CNY

Workshop Outing (13/11-Wednesday) including banquet dinner

$90 USD / ¥600 CNY


Modes of Payment


Payment by bank transfer:

Payment is expected within 15 days after registering either via bank transfer.  We will give the invoices together with the registration materials when on-site registration.


Important: If you prefer Bank Transfer, please indicate “ARW2019 + your name + ” while making the transfer, and please keep the proof of payment and send the proof to arw2019@ihep.ac.cn.


Please note that if you choose bank transfer, the bank transaction fee should be covered by your side only.

Foreign exchange account information (for non-domestic participants only)
A/C Name: Spallation Neutron Source Science Center
Account Number: 4430 8014 0400 0035 8
Beneficiary's Address:Room 1316, Building 1, Guangda We Valley, No.2 Zongbuer Road,Songshan Lake National High Tech Development Zone, Dongguan, Guangdong, China
Swift code: ABOCCNBJ190

散裂中子源科学中心银行账号信息 (for domestic participants only)——若国内代表选择汇款方式缴纳注册费,请汇至如下账户,并请在汇款时一定要注明参会人员姓名及会议名称,例如:李明-ARW2019,并且请妥善保存汇款凭证,以方便查询。



账号:4430 8001 0400 0147 8


Via Cash or Credit Card (on-site registration only)

You can pay via cash or credit card onsite from November 10-15, 2019. Please note that we only accept CNY. On-site payment should only pay the Late Registration Fee by CNY.


Your registration will be final only after receiving your payment.


Workshop Cancellation Policy


Registrations cancelled  before 1st of July 2019 will be refunded 90% of the registration fees.

Registrations cancelled  after 1st of July 2019 will not be eligible for a refund.

Cancellation notification must be sent to the conference email arw2019@ihep.ac.cn for refunds to be eligible.


Refunds will be processed in the following ways:

A bank transfer will be made to the payee nominated account and all bank charges will be directly deducted from the refund.

The policy as stated on this page is valid from 1st April 2019.