Abstract Submission
All contributions to SAP2023 will be managed using the JACoW Scientific Programme Management System (SPMS). Authors (including co-authors) must have both a profile and an associated account within the JACoW Repository before submitting an abstract. Those who have attended any JACoW conferences since 2005 should already have a profile and an account in the system. Only one account is needed for any JACoW conferences.
A link for authors to login to their SPMS accounts and submit their abstracts is provided at the bottom of the page. All submitting authors should, however, first read these guidelines before submitting their abstracts and be reminded of the important procedure that immediately follows abstract submission, which is listed below under "After Abstract Submission".
The deadline for abstract submission is 10 June 2023.
Submitting an Abstract
Abstract Title
Enter the title of the abstract, using initial capital letters only, as shown in these examples:
This is a Paper Title in Initial Capital Letters.
Presentation Type
The default for all contributions is Poster. The SAP2023Scientific Program Committee will select which contributed submissions will be presented orally. The remaining submissions will be presented as posters. Soon after the close of abstract submission, submitters will be notified of their presentation type.
Classification
To complete submission of an abstract, authors are required to select a classification. All other classifications are based on the program tracks for the Symposium. Authors are responsible for properly classifying their abstracts to ensure that, if accepted for presentation, their papers are properly placed within the conference program. The Scientific Program Committee reserve the right to change the classification of your abstract if deemed appropriate.
Abstract Text
Abstract text should not exceed 1200 characters. An abstract is a concise summary of a paper. It should describe the paper and include a statement of the issue, research methods, and significant findings. Abstracts should be written as one continuous paragraph. Since electronic submission over the web does not allow a simple, straightforward system to enter symbols, superscripts or subscripts, authors are requested not to use them. Also, equations and footnotes are not acceptable within the body of abstracts and will be removed by the proceedings editor. Use one or more asterisks (*, **, etc.) to indicate footnotes to be entered in the footnotes field (see below).
Footnotes
Footnotes not exceeding 200 characters may be inserted in the footnote field for references to co-authors, institutions, etc.
Funding Agency
References to funding agencies may also be included and should not exceed 200 characters.
"Submit"
Once the abstract text is entered, click the "Submit" button. Confirmation of submission will be sent by email.
The next immediate step is to enter information regarding co-authors.
After Abstract Submission
Entering Co-author Information
After having "submitted" your abstract, a new window will open allowing you to enter co-authors and designate them as primary/submitting, speaker/presenter, etc. Note that when you enter co-authors, this information also goes into the SPMS, which will search to see whether a profile/account already exists for the co-author. After the abstract is submitted, primary/submitting authors may log on to their accounts at any time and edit their abstracts/co-author data, etc.
Making Changes to Your Abstract
Once the author information is complete, clicking "Return to Abstract List," will allow you to print, edit, or withdraw the abstract. You can log in to SPMS and make changes to your abstract and author information at any time before the deadline, during which time the Scientific Programme Committee will be reviewing abstracts for acceptance and selection for oral presentations.
Submit an abstract
Please send an email to bianlin@ihep.ac.cn if you have questions or difficulty on submitting your abstract.
Peer Review Process
The SAP2023 Light Peer Review process will offer an opportunity of recommending the submitted papers to a refereed journal like RDTM.
Please note that the authors should be selected the option of peer review when submitting their abstract. And the authors should submit their three-page papers before 30 June 2023.
The abstracts submitted to the Peer Reviewed SAP-2023 proceedings will be reviewed by referees selected from Organizing Committee members. Some papers will be selected and suggested to publish on a refereed journal. Note that necessary changes or modifications are probably needed for publication on a refereed journal like RDTM.
